Automated invoice and expense processing

What automated invoice processing is

Automated processing of invoices (and of expense documents generally) means that software reads what bookkeeping needs from a received invoice or receipt – supplier, company ID, VAT number, dates, amounts by VAT rate, payment reference – checks it and saves the expense in your invoicing or accounting software. Nobody retypes anything; a person only checks. It is also called invoice data extraction or digitising expense documents.

How FinSuite processes your expenses

1. Collect. Upload PDF invoices, receipt photos from your phone (JPG, PNG), ISDOC files or Slovak eFaktúra e-invoices (Peppol XML) – dozens at once.
2. Read. FinSuite reads the supplier, company ID, VAT number, issue, delivery and due dates, amounts by VAT rate and the payment reference. From XML it takes the data as it is; from PDFs and photos it reads them with AI.
3. Check. You see the details next to the document preview. FinSuite completes the supplier from the Slovak or Czech business register, converts foreign currency at the rate the law requires (ECB for Slovak companies, ČNB for Czech ones) and flags a likely duplicate.
4. Save. Once you confirm, the expense is saved with its PDF attached in your software – today SuperFaktúra, KROS OMEGA and ALFA plus. In SuperFaktúra, FinSuite then suggests which bank payment belongs to which document and marks it paid once you confirm.

What FinSuite reads from a document

Not just invoices: every expense document

A company's costs don't arrive as tidy PDF invoices only. There are eKasa till receipts for fuel and office supplies, invoices from foreign suppliers in other currencies and, from 2027, Slovak e-invoices in XML. FinSuite takes all of them in one place. Read when a receipt is enough for VAT deduction and how received e-invoices get into your books.

Slovak e-invoicing from 2027: why automation still matters

From 1 January 2027, Slovak VAT payers send invoices to Slovak businesses as XML through Peppol. Data in XML is exact, so FinSuite loads it without guessing. But plenty stays on paper or in PDF: eKasa receipts, invoices from non-VAT payers and foreign suppliers, and documents up to €100. Those still need reading. Check whether e-invoicing applies to you and read the 2027 guide.

Automatic, but under your control

AI reads well, but not perfectly, and you are responsible for your books. That's why FinSuite writes nothing without your confirmation and only touches expenses and payments – never your issued invoices. Sign-in works without a password (Google, Microsoft or a one-time e-mail code) and your software credentials are stored encrypted.

What it costs

30 days and 100 documents free, no credit card. Details on the pricing page.

How to start

1. Sign up with Google, Microsoft or an e-mail code.
2. Connect your software – each integration page shows where to find what it needs.
3. Upload your first documents and check what FinSuite has read.